Jump to content

Assistant Grounds Manager/Supervisor

By University of Chicago - Facilities Services, Chicago, Illinois,

Adrian Velez, 5235 S. Harper Court, Suite 1000, Chicago, Illinois, 60615, Telephone: 7738341616

Job Summary:

Under general direction, the Assistant Supervisor assists in directing and coordinating the day-to-day activities of Facilities Services’ Grounds Service Crew. These activities include assisting in supervising employees, managing and developing an operational budget, scheduling and planning work, conducting inspections to assure quality of work, using appropriate computer systems, and effectively communicating with customers as well as Facilities Services’ staff. Assumes main supervisory duties when Manager is present.


  • Assist managing the care and maintenance of grounds, athletic fields, campus landscape and horticultural features, snow removal and labor crew. 
  • Assist managing unionized and/or non-unionized staff.  Management entails prioritizing and scheduling work assignments (daily management and long-range planning), inspecting work for quality and completion. Coordinates emergency and urgent work schedules.
  • Understand the administrative processes of good management including: 
    • Human Resources (hiring, mentoring, and disciplinary practices; reviewing and approving time cards; filing accident reports, organizing and directing continuous and consistent training programs for reporting staff, etc.)
    • Procurement and Inventory (ordering and stocking of materials, managing vendor contracts)
    • Developing and using performance measurement tools to improve processes
    • Effectively use and support Facilities’ policies and standard operating procedures.
    • Effectively use computer technology (computerized maintenance management system, desk top applications, procurement authorization logs, etc). 
  • Participate in developing and managing the Grounds Service Crew’s operating, alterations & repair budgets or capital budget, where appropriate. 
  • Provide knowledge and compliance with applicable federal, state, and city policies pertaining to construction practices, occupational safety, public health, and the environment. 
  • Coordinate and cooperate with other Facilities Services’ staff on multi-shop work or reviewing major renovation projects.
  • Effective and timely communication, whether verbal or written, with customers, vendors, and Facilities Services’ staff.
  • Conduct regular inspection tours of buildings, equipment and surrounding grounds for deficiencies, potential safety, health, or code problems and necessary repairs.  Prepares written reports summarizing findings, and advises other building users, or others, as appropriate, of his findings, and recommendations for dealing with problems noticed in inspection.  Also, actively search and develop new markets. 
  • Respond to emergency calls at any hour of the day and work long or irregular periods when needed. 
  • Other duties as assigned.

Educational Requirements

  • High school diploma or GED required
  • Associate’s Degree in Horticulture, Landscape Certification or related field preferred

Experience Requirements

  • A minimum of 6 years’ experience in grounds maintenance and landscaping activities, including the use of pesticides required.
  • A minimum of 3 years’ supervisory experience in grounds management industry required.

Date Job is Available


Based on experience