Administrative Assistant

By Virginia Green, June 17 - Charlottesville, Virginia

Since 2004, Virginia Green has built the largest locally owned and award-winning lawn care company in Virginia with 6 branches, 300+ associates and growing. We provide the very best lawn care services, including lawn fertilization, weed control applications, tree and shrub care, aeration and seeding and more. If you want to be a part of a winning team, then look no further! We offer a collaborative team environment, competitive compensation and benefits package. Position Summary The Branch Administrator is responsible for providing support for the office staff by providing excellent customer service to employees and customers. You will be responsible for directing and coordinating office services and related activities along with the Branch Manager.  Primary Responsibilities  Provide administrative support to branch leadership team as it relates to branch operations.  Requests and pursues payments for branch on delinquent accounts as directed by Finance. Process and reconcile payments for finance team. Enter Data for Acct Managers, Commercial, Agronomy and Service Leaders Collect and provide inventory data to Marketing Coordinator monthly Schedule aeration and seeding for existing and new customers. Manage production goals daily for payroll support Provide additional tickets for Service Leaders while in the field Upgrade accounts, add notes to client files, including call a head and linking documents to account Key in production work orders daily and complete production notes Provide information to staff and management regarding customer comments and suggestions Manage supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies; maintain vendor relationship. Maintain Breakroom area Collaborate with Administrative teams from the other branches as directed Perform other related duties as assigned Required Qualifications / Attributes Ability to learn Real Green – lawn care industry software Outstanding verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Education and Experience Minimum of a 4-year college and/or equivalent experience 3 years of Administrative experience required Minimum Physical Requirements Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 25 lbs *Virginia Green is committed to a diverse and inclusive workplace. All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability or other legally protected status.